• Documents are preserved - paper deteriorates while CD's are rated to preserve data for 100 years

• Paper takes space and space costs money - up to 15,000 images (equivalent of a 4-drawer filing cabinet) can fit on a single CD.

• Cost reductions to general and administrative accounts, as less time is spent on retrieving records.

• Information is found faster when images are OCR'ed into Work or Acrobat - instant retrieval of documents by word, phrase, or keyword

• Can transmit to others via email or FAX at the press of a key

• Portable - can carry necessary documents with you on a laptop 

• More than one person can view a document at a time

• Internet Access - the data can be copied to a server where access by the Internet might be required. The included Boolean and Fuzzy logic technologies and the template field searches help to pinpoint hard to find information.

• The security of the archives is never a question - the methods used have passed the stringent requirements for agencies like the CIA, the FBI, and the military.

• Able to recover from disaster by storing data in more than one physical location.

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 Interesting National Statistics

• There are over 4 trillion paper documents in the U.S. alone - growing at a rate of 22% per year.

• The average business document is copied 19 times at a cost of $.05 per page.

• Over 81 million sheets of paper are copied each month.

• Professionals spend 5 to 15 percent of their time reading information, but up to 50% looking for it.

• 90% of all corporate information lies in unmanaged chaotic filing structures.

• 7.5% of all documents get lost, 3% of the remainder get misfiled.

• Next to payroll, documentation and record maintenance is the largest expense within most companies.

• Average office spends $20 in labor, filing or retrieving a document and $250 recreating a lost document.

• Average search time for a document is 18 minutes.

• Typical 4-drawer file cabinet occupies 9 square feet.

• Average cost of a 4-drawer file cabinet is approximately $200.